KOINONIA COMMUNITY We are a lay organization promoting integral human development and community life. We foster a culture of peace and solidarity, striving to counteract the economic and social evils bred by individualism. We give preference to the ‘little ones’ in difficult circumstances, the marginalized and the oppressed. Through our human development programmes, Koinonia embraces people of all backgrounds, finding in their diversity unique aspects of common humanity. We serve African children and youth in Kenya, Zambia and the Nuba Mountains area in Sudan. Our first program in Zambia was established in the year 1980, while in Kenya, we began in 1990. In 1995, Koinonia in the Nuba Mountains of Sudan was established.
Project Administrator
Responsibilities include, but not limited to;
- Advice on cost measures for cost saving and other steps for enhancing efficient and effective management of supplies
- Maintains a database of relevant market information on all key items of supplies and goods of major interest to the program.
- Maintains all accounting records pertaining to the procurement function
- Maintains and updates the inventory records and assets register on annual basis.
- Supports the internal and external auditors during the audit process.
- Undertakes Projects financial payments, filling of requisition request forms and undertakes the Quick books processes. Requisitions may not be made above the budget lines for a specific line item.
- Preparation of request requisitions for supplies and contingency monies and ensure disbursement
- Handle petty cash for the projects
- Participates actively in the projects budgeting process and supports budget implementation.
- Ensure that all periodic financial reports are generated in good time. These reports are key in financial management and include the monthly financial liquidation reports and financial reports.
- Ensure standardization of the financial procedures, systems and policies in accordance to Koinonia Financial Procedures.
- Participates in the review of existing systems, controls and financial manuals, providing recommendations for adjustment where necessary.
- Ensure that all provisions of the Koinonia, policies, guidelines and templates are implemented.
- Do any other duty as assigned by the manager / team leader.
Minimum Requirements and experience
Qualifications:
- Bachelor ’s degree in Finance, Accounting, Business Administration or related field.
- At least 3 years of experience in a similar role within an NGO or community-based organization.
- Strong leadership and team management skills.
- Excellent communication and interpersonal skills, with an ability to engage with diverse stakeholders.
- Proficient in budgeting, reporting, and financial management.
- Knowledge of child protection policies and best practices in rehabilitation and care for vulnerable children.
- Passionate about children’s rights and community development.
Procurement Officer
Key Responsibilities:
- Procurement Management: Conduct procurement procedures and manage the procurement cycle per PRAG guidelines and Kenyan public procurement laws. Prepare tender dossiers and procurement documentation. Identify suppliers and lead the tendering process.
- Supply Chain and Contract Administration: Oversee the supply chain, manage purchase orders, and verify invoices. Archive and store procurement documents.
- Performance Review and Record Keeping: Review prices and contract terms, ensuring compliance with regulations.
- Vehicle Coordination and Management: Coordinate vehicle use, fuel, and maintenance. Manage requisitions and vehicle documents.
- Deliverables: Ensure procurement needs are met, suppliers are selected, vehicles are maintained, and records are kept up to date
- Undertake any other assignments related to logistics that may be required, in view of the efficient functioning of the project;
Minimum requirements
- Bachelor’s degree in Business Administration or related field
- Professional experience: minimum requirements 3 years of working experience in the field of procurement, administration, or supplier relationship management
- Considered as an asset: Working experience in non-profit sector / NGO organizations. Working experience with international donors and institutions such as EU, WB, UN, as well as governmental development agencies.
- Minimum requirements: good knowledge of IT tools and in particular good knowledge of Microsoft Office
- Personal skills: a well-organized, proactive, self-motivated person with the ability to work within a team, respecting deadlines, ability to deal with stressful situation.
Special Needs Teacher
Responsibilities include, but not limited to;
- To develop and implement individualized education plan for each child in collaboration with caregivers/parents and staffs in Paolo’s home to promote social, physical, cognitive and educational development of the child
- Employ special education strategies and techniques in training to improve the child’s development; sensory, motor, cognitive and social skills.
- To involve each child at the Paolo’s Home Day Care Centre in educative and development activities in order to further develop their skills and competencies, according to the objectives stated in each Educational Plan of Intervention.
- To assess children, then implement and monitor new strategies to promote their good development and general wellbeing (ADLs)
- Maintain accurate and updated daycare records including children progress records and periodic daycare reports of implemented activities.
- Collaborate with other professionals in the project to discuss individual child’s needs and progress. (Case presentation)
- Observe and evaluate child’s general progress, behavior, social development and physical health
- Suggest materials necessary for implementing and facilitating special needs activities as per child’s need
- Meet with caregivers periodically to discuss each child’s progress and determine priorities for their children and their individualized education needs.
- To help out during the routine daily activities of the Day Care, as feeding the children and ensure their personal cleanness is maintained.
- Maintain professional competence by participating in staff development activities, meetings and other professional opportunities
- Provide technical guidance on special education intervention to fellow staff and caregivers and set benchmark that meet the Kenya government standard.
- Develop and sustain effective working relationship with other partners and other participants including ministry of education, ministry of health, ministry of gender, children and social development, and NGOs to promote quality service delivery.
- Collaborate with the support staff (e.g. counsellors and speech therapists) to create holistic intervention plans.
- Identify and partner with other potential institutions and professionals for referrals and trainings.
- Coach / mentor other professionals who work with children with disabilities
- Do any other duty as assigned by the manager / team leader.
Minimum Requirements and experience
- Diploma in Special Needs Education or related field with a strong bias in counseling.
- Computer literacy a must: working knowledge of MS office required;
- Good knowledge of human rights doctrine and working experience in counseling;
- Experience in capacity building which includes facilitation of community-based training and awareness
- Good knowledge of children rights and abuse prevention
- Strong interpersonal and communication skills;
- No less than 2 years previous work experience
ECDE Teacher
Responsibilities include, but not limited to;
- Develop and implement age-appropriate lesson plans that foster growth in social, emotional, cognitive, and physical development.
- Create a safe, inclusive, and engaging environment.
- Assess and monitor children progress, adapting teaching strategies to meet individual needs.
- Collaborate with parents and caregivers to support children’s learning and development.
- Participate in community outreach and activities to promote the program.
- Maintain accurate records of children progress and activities.
- Fostering a safe and secure environment for children to feel comfortable.
- Plan activities that meet the social, physical and emotional needs of the children.
- Schedule stimulating and learning activities for the children.
- Prepare teaching aids to facilitate children learning.
- Devise games and activities and ensure the playing facilities and equipment are clean and safe.
- Supervise the children as they play and learn.
- Monitor and keep records/reports of the children’s progress and development.
- Do any other duty as assigned by the manager / team leader.
Minimum Requirements and experience
- Diploma in Early childhood Education or related field
- Computer literacy a must: working knowledge of MS office required;
- Valid teaching certification in ECDE.
- Strong communication and interpersonal skills.
- Ability to work collaboratively in a team environment.
- Passion for fostering the development of young children.
- Good knowledge of children rights and abuse prevention
- Strong interpersonal and communication skills;
- No less than 2 years previous work experience,
How to Apply
Interested candidates WHO FULLY MEET the above criteria should send their applications to Human Resources Manager (via E-mail- personnel@koinoniakenya.org with Subject. Job Application, handwritten applications can be deposited at the reception of Shalom House, St. Daniel Comboni Rd, off Ngong’ road) along with a detailed Curriculum Vitae, certificate of good conduct and copies of both academic and professional certificates stating their current position, three (3) professional referees, current and expected salary and their daytime contacts addressed to: Human Resource Manager
The Closing date for receiving applications will be 18th November 2024
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